Data Rooms — For Workspace Operators
One Live Link to Your Inventory. Full Visibility on Who’s Looking.
Stop sending PDFs that go stale the moment you hit send. Your Data Room is a live, shareable view of your spaces — public for broad broker discovery, or private with granular subscriber control. See exactly which brokers opened it, what they viewed, and where they spent their time.
Receiving and responding to referrals is always free for workspace providers.
Features
One link. One source. Total visibility.
Your Data Room does the work that used to require a separate brochure, a follow-up email, and a phone call to confirm what's still available.
One Live Source of Truth
Maintain your spaces, photos, pricing, and availability once. Every share link, every subscribed broker, and every data platform sees the same up-to-date view — automatically, in real time.
One Link, Send to Anyone
Generate a shareable Data Room link in a click. Brokers click straight through to your inventory — no login, no account creation, no friction. The link stays live until you revoke it.
See Who's Engaging — Right Down to the Building
Track opens, space views, brochure downloads, and saves over time. Per-share dashboards show which brokers are actively pitching your portfolio. Location-level analytics break activity down by individual building — so you know which specific spaces are pulling consistent broker interest, not just aggregate views.
Revocable, Time-Limited Access
Share links can be set to expire on a schedule or revoked at any moment. You keep control of who sees what — even after the link has left your inbox.
Brokers Can Save Your Data Room
When a broker opens your Data Room, they can save it to their account in one click. Every time they need to revisit your portfolio, they land on your live data — never a stale PDF in their downloads folder.
One Surface for Brokers and Data Platforms
The same Data Room that powers a broker share also powers Data Platform subscriptions. Update your inventory once, and it flows to every audience that matters — broker, client, and aggregator alike.
Public or Private — Your Choice
Set your Data Room to public to appear in the built-in Data Room directory, where any broker can discover and subscribe without needing a referral or shared link. Switch to private for invite-only access. Toggle instantly from your Data Room settings — no reconfiguration of existing shares needed.
Manage Every Subscriber in One Place
A single table shows every active subscriber alongside their last activity. Invite new contacts directly from the Data Room, resend a pending invite with one click, or revoke access the moment a relationship ends. Pending invites are tracked separately so nothing slips through.
How It Works
From inventory to broker engagement
Build Your Data Room
Add your spaces with photos, pricing, and key terms. SpaceAI fills in landmarks, transport, and neighbourhood context automatically.
Share or Invite
Generate a public share link for broad broker discovery, or keep it private and invite specific brokers and data platforms by email. They access your live inventory — no account required.
See the Engagement
Watch opens, views, and downloads in real time. Location-level analytics show which buildings are drawing the most broker interest — and from whom.
Stay Current Automatically
Update a price, add a floor, change availability. Every active share and saved Data Room sees the change instantly.
Subscriber Management
Know exactly who can see your inventory — and act on it instantly
Your Data Room shows every active subscriber in a single table — broker, data platform, or custom contact — with their name, organisation, access status, and last activity. No spreadsheet, no chasing to see if someone got the link.
- Set visibility to public (discoverable by any broker) or private (invite-only) at any time
- Invite subscribers directly by email — no portal account required on their end
- Resend a pending invite with one click if it got buried in an inbox
- Revoke access instantly — the subscriber loses access on their next page load
- Pending invites tracked in a separate row so nothing slips through
Data Room Subscribers
3 active · 1 pending
Sarah Chen
Lambert & Partners · viewed 2 hours ago
James Whitmore
Meridian Advisory · viewed yesterday
CoworkingSearch.com
Data Platform · last sync 4 days ago
Tom Redshaw
Atlas Workspace Brokers · invited 3 days ago
+ Invite subscriber
For Brokers
Brokers save your Data Room and come back to it
When a broker opens your Data Room, they can save it to their account in one click. Every subsequent requirement that matches your area, they’re back on your live inventory — no email required, no stale PDF to reissue. Your Data Room is the relationship that persists between deals.
How brokers use saved Data Rooms →FAQ
Frequently asked questions
What is a Great Space Data Room?
A Data Room is a structured, permissioned view of an operator's workspace inventory and availability data, made accessible to authorised data platform partners. Data platforms — such as listing aggregators and CRE portals — can subscribe to operator inventory via Data Rooms to power their own search products.
Who can access a Data Room on Great Space?
Data Rooms are available to authorised data platform partners — third-party CRE listing aggregators and data services that have a commercial relationship with Great Space. Brokers access inventory through the standard referral and matching flow, not directly through Data Rooms.
What data is available in a Great Space Data Room?
Data Rooms contain operator inventory records: space specifications, location, pricing, available capacity, available-from dates, amenities, and media. Data is maintained by operators directly in Great Space and published to authorised Data Room subscribers in near real time.
How is operator data kept up to date in a Data Room?
Operators update their inventory in Great Space directly — changes to availability, pricing, and specifications propagate to Data Room subscribers automatically. Great Space is the single source of truth; downstream platforms receive the updated data without manual re-entry.
What is the difference between a Data Room and a standard operator listing?
A standard operator listing is how brokers discover and match with operators on the Great Space platform. A Data Room is an API-accessible inventory feed designed for external data platforms to embed Great Space operator data into their own products — a separate, partner-facing data channel.
How do data platforms partner with Great Space through Data Rooms?
Data platform partnerships are commercial agreements with Great Space. Platforms subscribe to operator inventory and receive broker referrals routed through the platform. Contact Great Space to discuss a Data Room partnership.
One link. Every broker who needs it.
Live inventory, subscriber management, and engagement analytics — all included with your free provider profile.