Viewing Tour Coordination
Multi-Provider Tours, Scheduled in Minutes
Stop coordinating viewings across five separate email threads. Great Space handles every provider in one flow — your client gets a single itinerary, every provider gets their own confirmation, and the tour is logged against your pipeline automatically.
Viewing coordination is included on every broker plan.
Viewing Tour — Ashworth & Partners
Thursday, 19 JunWeWork Moorgate
1 Fore St Ave, EC2Y 9DT · Contact: James Ward
Fora Shoreditch
20 Curtain Rd, EC2A 3NF · Contact: Priya Nair
x+why Victoria
Cardinal Place, SW1E 5JE · Contact: Lucy Marsh
How It Works
From shortlist to confirmed tour in four steps
Pick Your Spaces
From your shortlisted responses, or by searching any space or contact directly, select what to include. Great Space pre-fills the provider contacts, addresses, and directions.
Build the Schedule
Drag spaces into order and set start times. The platform shows the full day at a glance so you can plan travel time sensibly.
Send Confirmations
Confirm the tour. Your client and every provider receive a structured confirmation with the address, time, and who to meet.
Log the Outcome
After the tour, mark which spaces progressed. Your pipeline and deal stage update automatically — no manual housekeeping.
Features
Everything you need to run a smooth viewing day
From scheduling to follow-up, Great Space handles the coordination so you can focus on the client.
Instant Space & Contact Search
Start a viewing from any deal, or search any space or contact directly — with quick-select chips for the ones you've used most recently. No hunting through lists to build a tour.
Drag-and-Drop Tour Scheduling
Build a full viewing tour by dragging shortlisted spaces into a schedule. Reorder stops, set durations, and see the whole day at a glance — without a single back-and-forth email to arrange it.
Multi-Provider, One Workflow
A typical viewing tour spans three to six providers across the city. Great Space handles all of them in one flow — each provider gets their own confirmation, and your client gets a single, clean itinerary.
Calendar Sync
Connect your Google Calendar or Outlook. Your client and every provider receive calendar invites automatically — no copy-pasting, no missed appointments, no chasing confirmations.
Tied Directly to Your Pipeline
Viewings link to the deal and contact they belong to. Scheduling a tour automatically advances the deal stage from Shortlist to Viewing — your pipeline stays accurate without manual updates.
Automatic Confirmations
Once a viewing is confirmed, the platform sends structured confirmation emails to the provider and your client. If details change, updates go out without you chasing anyone.
Full Viewing History on Every Deal
Every viewing is logged against the deal — date, spaces seen, who attended, outcome notes. Build an accurate record of what your client has seen before you move into negotiation.
Pipeline Integration
Viewings that move your pipeline forward
Every viewing is attached to a deal and a contact. When you schedule a tour, the deal stage advances from Shortlist to Viewing automatically — no manual update needed. After the tour, mark which spaces progressed and your pipeline reflects reality in seconds.
- Tour linked to the deal and contact it belongs to
- Pipeline stage advances automatically when you schedule
- Outcome notes logged against each space visited
- Full viewing history on every deal, permanently
Deal Stage
Sourcing
Deal sent to 150+ providers
Shortlist
AI-ranked responses reviewed, presentation sent
Viewing
Tour scheduled — 3 spaces, Thursday 19 Jun
Negotiation
Awaiting viewing outcome
Closing
Agreement and signature
FAQ
Frequently asked questions
How do I schedule a viewing tour for multiple spaces through Great Space?
Select the shortlisted spaces from your client's deal, set the date and time slots for each, and Great Space sends provider confirmations and generates a single client itinerary — all from one screen. No separate emails to each provider required.
Do providers receive viewing confirmation emails automatically?
Yes. When you schedule a viewing, each provider receives their own confirmation with the time slot, client details, and viewing instructions. You do not need to contact providers individually.
What does the client receive when a viewing is scheduled?
Clients receive a clean itinerary with all the spaces, times, and addresses in one view. The itinerary is shareable via link and can include an iCalendar attachment so the tour goes straight into their calendar.
How does scheduling a viewing update my deal pipeline?
Scheduling a viewing advances the deal from Shortlist to Viewing stage automatically. After the tour, you can mark which spaces progressed to Negotiation and your pipeline reflects the outcome immediately.
Can I schedule viewings for spaces from providers outside the Great Space network?
Yes. Great Space lets you include your own existing provider contacts alongside platform providers when scheduling viewings, so the whole tour runs through one coordination flow regardless of whether the provider is on the platform.
Is viewing tour coordination included in all plans?
Yes. Viewing coordination is included on every broker plan, including Starter.
Viewing tours that run themselves
Included on every broker plan. Start free — no credit card required.