Referral Distribution
One Click. 150+ Providers.
Stop emailing providers one by one. Send a structured deal to your entire network instantly, then track every response from a single dashboard.
How It Works
From deal to responses in minutes
Define Your Deal
Enter location, headcount, budget, lease term, and any other preferences. Takes about two minutes.
Select Providers
Browse our verified network or add your own contacts. Providers are pre-filtered by postcode coverage and availability.
Send in One Click
Set an expiry, add a note, and hit send. Every selected provider gets a structured referral by email instantly.
Track Everything
Watch responses come in. See who opened, who accepted, who submitted spaces. Export the data any time.
Provider Selection
Your providers and ours, in one place
Browse two lists side by side: your existing provider contacts and our verified platform network. Everyone is pre-filtered by postcode coverage so you only send to providers who can actually serve your client's location.
- Verified providers with logos, coverage areas, and availability status
- Add your own contacts alongside platform providers
- Select all or cherry-pick individual providers
- Duplicate providers are automatically detected and merged
Real-Time Tracking
Know exactly where every referral stands
No more emailing providers to ask if they got your deal. Every referral has a full activity timeline, from the moment it's queued to the moment spaces are submitted.
- Live status for every referral: pending, accepted, declined, or expired
- Activity events with timestamps: sent, delivered, opened, viewed
- Response tracking: see which providers submitted spaces and how many
- CSV export for reporting, compliance, or importing to your CRM
Referral Activity
WeWork
3 spaces submitted
The Ministry
Opened 2 hours ago
IWG
1 space submitted
Fora
Declined yesterday
What Happens After Distribution
Responses come back structured, scored, and ranked
When providers accept your referral, they submit spaces in a consistent format. Every response is automatically scored against your client's requirements — and the intelligence doesn't stop there.
- Structured responses — photos, pricing, capacity, and terms in a consistent format
- AI compatibility scoring — every response ranked against your client's exact requirements
- Sorted by score — the sourced column defaults to highest compatibility first, so the best matches are at the top
- Automatic clarifications — gaps trigger targeted follow-up questions; answers feed back into re-scoring
- Auto-rejection — set a compatibility threshold and low-scoring responses are filtered out automatically
- Full audit trail — every referral event from sent to signed is logged with timestamps. Enterprise accounts get a complete, immutable activity record across the whole platform.
Everything You Need
Distribution, done properly
150+ Verified Providers
Reach our entire network in seconds. Providers are verified, deduplicated, and filtered by location coverage before you see them.
Smart Provider Matching
Providers are pre-filtered by postcode coverage so you only send to providers who can actually help. No wasted referrals.
Expiry & Deadlines
Set response deadlines with quick-select chips. Referrals automatically expire if providers don't respond in time.
Full Activity Timeline
Every referral tracks queued, sent, delivered, opened, viewed, accepted, and declined events with timestamps.
CSV Export
Download referral data for reporting, compliance, or your CRM. Every status change and response is captured.
Your Providers + Ours
Blend your existing provider relationships with our network. Add custom contacts alongside platform providers in the same flow.
The old way vs. Great Space referrals
Without Great Space
- × Email 30+ providers individually with deal details
- × Chase responses for 3-5 days across scattered inboxes
- × No idea who opened your email or even received it
- × Responses come back in different formats, impossible to compare
- × Manually copy details into spreadsheets for tracking
With Great Space
- Reach 150+ providers in one click with a structured deal
- Responses arrive structured, comparable, and AI-scored
- Full activity timeline: sent, delivered, opened, accepted
- Automatic clarifications fill in gaps you didn't know existed
- Export everything as CSV for reporting or your CRM
FAQ
Frequently asked questions
What is a workspace referral on Great Space?
A referral on Great Space is a structured brief submitted by a broker on behalf of a client looking for flex or managed workspace. It includes the client's desk count, location preference, budget, preferred start date, and term. Providers receive the brief and respond with availability and proposed terms.
What should I include when referring a client to a workspace provider?
A strong referral includes: number of desks required, target location and any flexibility on area, monthly budget, preferred start date, term length (short-term licence vs longer managed agreement), and any must-have requirements (private office, breakout space, parking). The more specific, the faster and more accurate provider responses will be.
How quickly do providers respond to referrals on Great Space?
Response times vary by provider. Great Space tracks response rates and surfaces providers with strong engagement records. Brokers can see which providers are responsive before selecting them for a referral.
Can I track the status of my referrals?
Yes. Every referral in Great Space has a tracked status: submitted, responded, viewing scheduled, offer stage, accepted, or closed. Brokers see the full pipeline at a glance and can filter by contact, provider, or deal stage.
Can I send one referral to multiple providers at once?
Yes. A single client's deal can be sent to multiple providers simultaneously. Great Space collects responses in one place so brokers can compare options and shortlist for the client without managing multiple email threads.
What happens after a provider responds to a referral?
The broker receives the provider's response — including available spaces, pricing, and proposed terms — directly in Great Space. From there the broker can arrange viewings, generate a client presentation comparing shortlisted options, and progress the deal through to offer and close.
Stop chasing. Start sourcing.
Start free with 3 active deals. Reach every provider from day one.