For Brokers · SpaceAI
Turn an Inbound Email Into a Requirement in Seconds
Paste any client enquiry — forwarded email, WhatsApp thread, phone call notes — and SpaceAI extracts the location, budget, headcount, and lease term. It matches the client to your existing records, creates the requirement, and checks your portfolio for matches. No re-keying. No chasing details.
SpaceAI Requirement Assistant is included on all plans, including the free Starter tier.
How It Works
From enquiry to requirement in four steps
Paste the Enquiry
Copy from email, WhatsApp, or any text source and paste into the SpaceAI input. No formatting or tidying required — paste it as received.
SpaceAI Parses the Details
Location, headcount, budget, lease term, move-in date, and preferences are extracted and displayed for your review. Anything uncertain is flagged clearly.
Client Resolved
SpaceAI matches the contact details against your existing client list. If no match is found, a new client record is created from the information in the message.
Requirement Created — Portfolio Checked
The requirement is saved to your pipeline and your existing spaces are immediately checked for compatibility matches. You start with options, not a blank search.
SpaceAI in Action
Watching SpaceAI work feels like having a very fast assistant
The moment you paste an enquiry and hit go, a live progress view shows each stage completing in turn — parsing the text, resolving the client, creating the requirement, and checking portfolio matches. Each step shows a clear success or failure state so you know exactly what happened.
If anything needs a quick edit — a location SpaceAI wasn't certain about, a budget range that needs tightening — you adjust before saving. Everything else is already done.
Average time from paste to pipeline: under 45 seconds.
New Requirement using SpaceAI
Paste any inbound enquiry to get started
Parsing enquiry text
Location: Shoreditch / EC2 · 12–18 desks · ~£6,500/mo · move-in March
Resolving client
Matched existing client: Meridian Advisory (James Whitmore)
Creating requirement
Shoreditch/EC2 · 12–18 desks · £6,500/mo · 12-month term
Checking portfolio for matches
3 spaces matched · highest compatibility 87%
Ready in your pipeline
Meridian Advisory — Shoreditch/EC2 · 12–18 desks · £6,500/mo
12-month term · March move-in · 3 portfolio matches · added to Sourced
Benefits
Every minute saved. Every detail captured.
Manual requirement entry loses context and wastes time. SpaceAI captures everything the first time, without asking you to translate your client's email into a form.
Paste Any Inbound Text
Accepts emails, forwarded threads, WhatsApp messages, phone call notes — anything text-based. SpaceAI identifies what's a requirement and what isn't, so you don't need to tidy up the input before pasting.
Every Field Extracted Automatically
Location preferences, headcount, budget, lease term, move-in date, fit-out preferences — pulled from the context of what your client wrote, not entered by hand. Fields SpaceAI isn't certain about are flagged for your review before saving.
Client Matched or Created Instantly
SpaceAI searches your existing client list and matches the sender automatically. If the contact is new, a client record is created from the details in the message — no separate step required.
Portfolio Checked at Point of Creation
The moment a requirement is created, your existing portfolio spaces are checked for compatibility. Relevant matches surface before you've finished reading the original email — so your first response to the client can reference real options.
Structured and Searchable From Day One
The requirement is saved in your pipeline with all fields, tags, and client links already set. No tidying up later — it arrives in the same state you'd expect if you'd entered it manually at your best.
Works With Any Text Format
Clients don't write requirements in structured formats. They write emails. SpaceAI bridges the gap — so whatever they send you, in whatever order and with whatever level of detail, you get a clean, properly structured requirement.
Before vs. After
The same inbound enquiry, handled two ways
SpaceAI
Part of a broader AI toolkit, not the whole product
The Requirement Assistant is one part of SpaceAI — the suite of AI tools built into Great Space. Compatibility scoring, auto-rejection, clarification intelligence, space enrichment, quality scoring, and landmark generation are all part of the same system.
AI in Great Space is infrastructure, not the pitch. It handles the repetitive, pattern-matching work — so you can focus on the brokerage.
Stop re-keying client emails
Paste the enquiry. SpaceAI does the rest. Your pipeline gets a structured requirement — not another item on your to-do list.
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