For Brokers · SpaceAI
Turn an Inbound Email Into a Deal in Seconds
Paste any client enquiry — forwarded email, WhatsApp thread, phone call notes — and SpaceAI extracts the location, budget, headcount, and lease term. It matches the contact to your existing records, creates the deal, and checks your portfolio for matches. No re-keying. No chasing details.
SpaceAI Deal Assistant is included on all plans, including Starter.
How It Works
From enquiry to deal in four steps
Paste the Enquiry
Copy from email, WhatsApp, or any text source and paste into the SpaceAI input. No formatting or tidying required — paste it as received.
SpaceAI Parses the Details
Location, headcount, budget, lease term, move-in date, and preferences are extracted and displayed for your review. Anything uncertain is flagged clearly.
Contact Resolved
SpaceAI matches the contact details against your existing contact list. If no match is found, a new contact record is created from the information in the message.
Deal Created — Portfolio Checked
The deal is saved to your pipeline and your existing spaces are immediately checked for compatibility matches. You start with options, not a blank search.
SpaceAI in Action
Watching SpaceAI work feels like having a very fast assistant
The moment you paste an enquiry and hit go, a live progress view shows each stage completing in turn — parsing the text, resolving the contact, creating the deal, and checking portfolio matches. Each step shows a clear success or failure state so you know exactly what happened.
If anything needs a quick edit — a location SpaceAI wasn't certain about, a budget range that needs tightening — you adjust before saving. Everything else is already done.
Average time from paste to pipeline: under 45 seconds.
New Deal using SpaceAI
Paste any inbound enquiry to get started
Parsing enquiry text
Location: Shoreditch / EC2 · 12–18 desks · ~£6,500/mo · move-in March
Resolving contact
Matched existing contact: Meridian Advisory (James Whitmore)
Creating deal
Shoreditch/EC2 · 12–18 desks · £6,500/mo · 12-month term
Checking portfolio for matches
3 spaces matched · highest compatibility 87%
Ready in your pipeline
Meridian Advisory — Shoreditch/EC2 · 12–18 desks · £6,500/mo
12-month term · March move-in · 3 portfolio matches · added to Sourcing
Benefits
Every minute saved. Every detail captured.
Manual deal entry loses context and wastes time. SpaceAI captures everything the first time, without asking you to translate your client's email into a form.
Paste Any Inbound Text
Accepts emails, forwarded threads, WhatsApp messages, phone call notes — anything text-based. SpaceAI identifies what's a deal and what isn't, so you don't need to tidy up the input before pasting.
Every Field Extracted Automatically
Location preferences, headcount, budget, lease term, move-in date, fit-out preferences — pulled from the context of what your client wrote, not entered by hand. Fields SpaceAI isn't certain about are flagged for your review before saving.
Contact Matched or Created Instantly
SpaceAI searches your existing contact list and matches the sender automatically. If the contact is new, a contact record is created from the details in the message — no separate step required.
Portfolio Checked at Point of Creation
The moment a deal is created, your existing portfolio spaces are checked for compatibility. Relevant matches surface before you've finished reading the original email — so your first response to the client can reference real options.
Structured and Searchable From Day One
The deal is saved in your pipeline with all fields, tags, and contact links already set. No tidying up later — it arrives in the same state you'd expect if you'd entered it manually at your best.
Works With Any Text Format
Clients don't write requirements in structured formats. They write emails. SpaceAI bridges the gap — so whatever they send you, in whatever order and with whatever level of detail, you get a clean, properly structured deal.
Before vs. After
The same inbound enquiry, handled two ways
SpaceAI
Part of a broader AI toolkit, not the whole product
The Deal Assistant is one part of SpaceAI — the suite of AI tools built into Great Space. Compatibility scoring, auto-rejection, clarification intelligence, space enrichment, quality scoring, and landmark generation are all part of the same system.
AI in Great Space is infrastructure, not the pitch. It handles the repetitive, pattern-matching work — so you can focus on the brokerage.
FAQ
Frequently asked questions
Can I paste a client email and have Great Space fill in the deal automatically?
Yes. Paste the client's email or enquiry text into the SpaceAI Deal Assistant and SpaceAI extracts the key details — location, desk count, budget, term, workspace type, and any stated preferences — into a structured deal brief. Review the result, fill in anything SpaceAI could not determine, and the brief is ready to send.
What information does the AI extract from a client workspace enquiry?
The AI extracts: target location and any stated flexibility, number of desks or headcount, monthly budget, preferred start date, term length (short-term vs longer managed), workspace type preference (coworking, private office, managed), and any specific requirements such as parking, breakout space, or accessibility needs.
How accurate is the AI at parsing workspace requirements?
Accuracy depends on how much information is in the source text. Well-written client emails typically yield complete extractions. For vague enquiries, the AI flags which fields it could not determine so the broker can fill them in. Brokers review every parsed brief before sending — the AI assists, it does not auto-send.
What input formats does the AI deal parser accept?
The parser accepts any free-text input: pasted email text, typed meeting notes, WhatsApp messages, or brief descriptions of the client's needs. It does not require any specific format — natural language works.
Does AI deal parsing work for managed workspace as well as flex?
Yes. The parser handles both flex workspace deals (coworking, serviced offices, hot desks) and managed workspace briefs (bespoke private offices with fit-out). It identifies the workspace type from context clues in the enquiry and structures the deal accordingly.
Is the SpaceAI Deal Assistant included on every plan?
Yes. The SpaceAI Deal Assistant is available on every Great Space plan, including Starter.
Stop re-keying client emails
Paste the enquiry. SpaceAI does the rest. Your pipeline gets a structured deal — not another item on your to-do list.
Start for Free